ORGANIZING A TROOP
Parent Meeting
Don't worry if you are unfamiliar with everything discussed on this page. Go over it and then come back to it after you have gone through the entire orientation! The important thing to remember is that you should not try and do it all! Involve the parents!!
Suggested Agenda For Parent/Guardian Meeting
Remember to bring:
name tags, pens and clip boards (if available)
sign-up sheets for general Troop assistance and for any specific upcoming requests.
handbooks
sample of uniform or catalog pictures
tentative troop calendar
registration forms
Copies of Neighborhood Star Family Patch Program - a patch girls earn by parent involvement in the troop*
Copies of other Parent Handouts- Safety-Wise, Opportunity Fund & Applications & Parent Info Letter*
Ask parents/guardians to:
Bring their daughter’s health records
Be prepared to pay for registration fee and/or dues.
Opening Suggestions
Introduce Girl Scout leaders and assistants
Items to Be Covered:
Girl Scout Mission / Promise and Law / Program Goals*
Meeting Time, Date and Place
To be covered in just a few pages!Handbook and Uniform Expectations**
Uniforms: Uniforms are not required to be a Girl Scout. Most girls do want a vest or sash to display their earned recognitions and fun patches. We would strongly suggest you wait to purchase a vest or sash until after your troop has met. The girls might decide they all want the same thing!
Insignia: Troop Numerals can be purchased after you have a Troop Number. Other insignia for the vest/sash include Council ID strip. An insignia tab and the US Flag are optional.
Handbooks: Most age levels have a handbook and an awards book. Daisy Girl Scouts have an Activity Book
Family Giving introduction/information*
Learn more about Family Giving here.Familiarize Parents with Safety-Wise*
Distribute Parent Volunteer Forms*
Explain that everyone’s help is needed. Ask for Troop Committee members, meeting assistance and special skills/resources information.If applicable, discuss car pooling to and from meetings.
Arrangements if a parent is late picking up a child
Membership registration and dues
To be covered in just a few pages!Opportunity Fund (financial assistance)*
To be covered in just a few pages!Calendar with highlights of year’s activities
Check our Neighborhood Event calendar for upcoming dates.Permission Slips, Medical Forms, Consent Forms
Forms to be covered in the next section!* Download Parent Meeting Handouts Pt. 1 here!
Question and answer period
Parents/guardians complete Membership Registration forms, make a Family Giving contribution, and pay membership dues (or complete Opportunity Fund Application).
Refreshments
Thank everyone for coming!
Remember to retrieve paperwork from the parents before they leave.
Next up: Registering the Troop